In our multifaceted world, variety is the spice of life, as they say. And the same is true when it comes to language.If you’re a content creator, and you’re looking to hit a bigger audience, you’ll want to expand your reach and cover as many languages as possible with the best video captioning and subtitling software.

Adding captions to your videos is basically a necessity nowadays, with constantly emerging markets all over the world, as well as the need to provide content to deaf and hard of hearing individuals.

What are the best closed caption options on the market?

Now that we’ve covered the why, let’s jump right into the how! Here’s our list of the best captioning software that will do the job for you.

You can try your luck with one of the thousands of options out on the market that provide closed captioning services or opt for real-time captioning software, but if you want to spare yourself the headache, browse through this curated list of the most used and reliable companies.

Happy Scribe Caption Generator

Take full advantage of our very-own Happy Scribe caption generator which can transcribe and caption any video you upload and deliver it promptly. This powerful yet simple-to-use tool is able to extract speech from your video and create captions in over 120 languages in just a matter of minutes. Plus, the first 10 minutes are free and there’s no file limit!

3Play Media

This great service is trusted by over 5,000 companies to do their video caption work and offers an express plan which would also suit people that need it for small projects. Bundled with options like interactive plugins and SEO tools, 3Play media’s Enterprise plan would offer the best services for bigger jobs. After you’ve created your account, simply upload your videos and select your preferred turnaround time. Options range from 1-4 business days. After video processing, you can download your video in a large variety of formats.


A very popular solution for your captioning needs nowadays is to hop onto Rev. Offering professional services with a 24-hours turnaround time after your upload. After receiving the finished product, you can also continue to edit the captions using the platform. They will handle just about anything you throw at them, no matter the language or quality of audio!


Vitac is the largest closed captioning company in the United States of America. Their live captioning software and offline services are trusted by the biggest content producers in the country. Specializing in content for platforms like YouTube Live, Zoom, Adobe Connect, and Skype, Vitac uses IP, multiple connections and all their services meet FCC requirements.


This service uses cloud-based captioning technology based on the VTMS platform and professional linguists to deliver your jobs. It also takes full advantage of the VTMS API, which allows it to be integrated with almost any video platform. With quick turnaround times and unlimited time limits for the higher tier plans, Dotsub is definitely a worthy option for your more professional jobs.

Archive Captioning

This service offers both broadcast and real-time captioning. They also offer post-production captioning services and are known for using US-based professionals. Using IP whitelisting, password-protected accounts and Google domain credentials, the security provided by them is trusted by many big customers such as Zoom and Penn State University.


Powered by machine learning, Maestra is a powerful tool in the closed captioning and transcription/subtitling world. This auto captioning software generates automatic captions and subtitles in over 60 languages. Maestra will also give you the ability to automatically voice over videos to foreign languages using generated voices. They also offer an automatic audio transcription tool to seamlessly turn your audio files into text.

What are some of the best open-source solutions?

Subtitle Workshop

This free and open-source solution and editing application looks a little rough around the edges, but it will surely get the job done swiftly. Sporting over 60 text-based formats it can help you fix timing issues as well as correct errors in the text.
With customizable interfaces and support for many languages, it also allows the use of external Pascal scripts as well as OCR scripts.

Open Subtitle Editor

Also, open-source, Open Subtitle Editor lets you synchronize video, edit your captions and will provide the tools you need to get practically any subtitling job done.

Its sleek interface is preferred by many and has constant support with regular updates.
So, as you’ve seen, options are plenty when it comes to video caption software. It doesn’t matter if you need a hands-on approach or you want to onload the work onto quicker hands, the software on this list will get the job done.

Getting started with captions

If you regularly manage media and video, you know that even thinking about captioning your project can be a daunting idea if you’re not familiar with the process, but fear not! Today’s technology has made closed captioning easier than ever before. If you’re looking for the best captioning software solutions that will handle your job, we’ve got your back!

Whether you’re interested in automatic captioning software for a quick YouTube video, or lengthy projects, you’ll want to keep an eye out for the software on this list.

But before we reveal the best captioning software, let’s quickly go over why adding captions is so important.

Why captions matter

The most evident reason to include captions is that they allow your content to be accessible and to a wider audience, including deaf and hard of hearing people.

And let’s not forget that nowadays, over 90% of viewers -yes, that many!- tend to watch videos without any audio. So by not including captions, you’re not providing your audience with enough incentive or information to keep engaging with your content in certain contexts. Surely enough, they will scroll past your videos in search of others that do.

As if the above reasons aren’t important enough, adding captions can significantly help boost your videos’ SEO. Since Google can’t index audio, when you don’t include subtitles or closed captions, the only information Google can rely on are your video’s title and description, which as you can guess, is not enough information for good SEO results. Adding captions to your videos will help Google interpret and index them, resulting in better SEO rankings!

What’s the difference between subtitles and closed captions?

Subtitles are essentially intended for hearing viewers who benefit from having a video or audio dialogue transcribed or translated into text. Subtitles fundamentally show spoken content but do not incorporate non-verbal information such as sounds, background noises, tone differentiation or any other relevant audio information.

Captions on the other hand, transcribe both the dialogues as well as all other non-speech elements of a video and assume the audience is not able to hear the audio. Captions make your videos accessible to a wider-audience by providing the viewer with full context.

Now that you’ve found the best video captioning software, it’s time to get to work to unlock your videos’ full potential by making them accessible to as many potential viewers as possible!