In today’s busy world, we are all looking for productivity hacks to help us speed-up and enhance our workflow process.  

If you are a podcaster creating blog posts, a journalist writing an article, a researcher conducting interviews, a videographer making post-production edits, or a student listening to lectures, then automatic transcription of audio to text is an essential tool you should be using to help improve your workflow.

Automatic transcription involves using technology to convert an audio or a video file into a text document.  Whilst this is a process that you can do yourself manually, there are many workflow benefits to gain from outsourcing this task to an automatic transcription service provider.

Here are some essential workflow benefits to consider:

Speed Up Turnaround Time

Manually listening, pausing, typing and rewinding an audio file is a time-consuming process. In fact, it takes the average person 4 hours to manually transcribe 1 hour of audio to text. This is valuable time that you could spend on performing more critical tasks.

In contrast, automatic transcription only takes minutes to convert an hour of audio to text, potentially saving you up to 70% of your time. Time which you can put to much better use.

Automatic transcription is particularly invaluable in speeding up the video editor’s workflow.  Watching hours of video to find exactly where you want to make edits is an inefficient use of time.  With a written text, the video editor can quickly and easily mark the content they want included.  Not having to switch between viewing and editing dramatically increases efficiency and speeds up turnaround time.

Save Costs

Manual transcription is not only a slow and tedious process, it is also costly.  

Consider this recent case study of Biola University’s previous transcription process. Two full-time and five part-time staff were employed to convert 1500 hours of radio broadcast recordings to text so that they could be accessible for people with hearing impairments. This involved manually playing, pausing, typing and rewinding long hours of audio. Staff described the slow process as ‘torturous’ and quickly lead to burn-out.

By switching to automatic transcription, Biola University was able to reduce their costs by a whopping 80%.  As automatic transcription is considerably faster, they were able to reduce man hours spent on transcribing.  They were also able to reduce their staff turnover rate.  With the average cost of replacing an employee placed at almost US$4,000, the potential savings of using automatic transcription are massive.  

Increase Teamwork Efficiency

A lot of work projects today involve teams of people. Collaboration happens all the time from research projects to news articles to video production.  Having an automatic transcript can help with teamwork efficiency.

A product, like Happy Scribe for Teams, can allow you to easily share the automatic transcription text and video or audio with others via link or email.  Once inside the platform, each individual can then easily watch the video or listen to the audio, highlight relevant text, communicate ideas, insert timestamps, and provide comments in one centralised document.  

Having all feedback in one place, where all changes are auto-saved, reduces the need for cross referencing of Word Documents and eliminates the need for downloading of files.  The result is a streamlined, efficient team collaboration process.

Generate Additional Content Easily

Generating original content of any kind is a punishing process. It usually involves hours of interviews, research, writing, and editing.  When you invest that much energy into creating a piece of work you will want to syndicate the results across a multiple of mediums.  Having an automatic transcription can help.

With a text file of your audio or video, you can quickly scan or conduct a keyword search to find an interesting quote or passage. This snippet can be added to social media channels along with a link to your podcast, article or video.

If you originally created an audio file, you could use the automatic transcription text to create a simple video.  All you have to do is highlight the important information, overlay that text onto relevant images and add a voiceover or music. There you have it. A ‘new’ piece from existing content.

Another option is to use the text to create an infographic. A visual representation of the key points in your audio or text file captures people’s attention and makes the information easier to process. Additionally it is also more likely to be shared and commented on.

Using your automatic transcript to repurpose your content is easy and saves valuable time.

Reduce Multi-tasking

Most neuroscience research concludes that conducting several tasks simultaneously is inefficient, leads to more mistakes, and drains your energy quicker. Focusing on one task at a time is preferred by your brain and actually increases productivity.

So how can automatic transcription help with this?

Well consider the two main ways to capture what is said during an interview: take notes as you listen or record the audio and review the content later.

Recording your interview using a high quality audio recording tool, is arguably the best method. When you stop multi-tasking (i.e. writing and listening during an interview) you can fully comprehend what your interviewee is saying.  Additionally, you will be able to focus on the interviewee’s non-verbal behaviour as well as making it easier to think of additional follow-up and probing questions.

Knowing that all of your interview will be captured keeps your brain from going into over load and will ultimately increase productivity.

Using outsourcing tools, like automatic transcription, clearly has many workflow benefits.  Let us know if we can help you speed up your workflow or make it more efficient through automatic transcription.  We'd love to hear from you!