How To Activate The Transcription of a Webinar with Zoom?

André Bastié
André Bastié
Posted in Zoom
6 min read
How To Activate The Transcription of a Webinar with Zoom?

Learn how Zoom's transcription services can enhance webinars by offering clarity, inclusiveness, and ease in sharing valuable content.

In today's fast-growing digital world, webinars are essential for businesses, educators, and organizations to communicate with their audiences on a large scale. Webinars are virtual events that offer an engaging platform to conduct training sessions, host workshops, share valuable ideas, and collaborate seamlessly across geographical borders. One can't overstate the importance of transcription services as the demand for accessible and inclusive communication continues to grow.

Today, almost every vital conversation, whether a business call, webinar, job interview, or staff meeting, takes place on an online video conferencing platform like Zoom. Nevertheless, it's important to remember that most knowledge is shared at the webinar after the discussion because many people frequently move on to the following session or project.

This action frequently results in the irrecoverable loss of valuable suggestions and labor-intensive discoveries. This is where activating the transcription of a webinar with Zoom comes in. In this article, journey with us as we discuss how to activate the transcription of a webinar using Zoom.

What is a Zoom webinar?

A Zoom webinar is an interactive virtual event that utilizes the Zoom video conferencing platform and is designed to engage a larger audience. Webinars, as opposed to regular Zoom meetings, are created for one-to-many communication, where the host and panelists address a vast audience that often numbers in the dozens to thousands. This format is ideal for delivering presentations, running training sessions, hosting virtual conferences, or setting up marketing events with a larger audience.

Zoom webinars offer several distinctive characteristics that set them apart from regular meetings. For instance, the host has more control over participant interactions, including running polls, managing Q&A sessions, and turning attendance video and audio on or off. Participants in these webinars can participate by sending and receiving chat messages, participating in Q&A sessions, and taking polls. Also, the host and panelists can take center stage while maintaining the audience members as passive observers, or they can invite particular participants to the platform for specific periods.

Zoom presents various webinar options with adjustable participant capacity and other unique features to meet multiple organizational demands. These webinars are used by companies, universities, and other organizations of all sizes to connect with geographically dispersed audiences. As a result, this reduces travel expenses and increases their global reach.

Common reasons for transcribing Zoom webinars

Note Taking

Webinar attendees benefit significantly from the transcription of Zoom webinars. Instead of frantically jotting down essential points during the live session, attendees can rely on the real-time written representation of the spoken content. This allows them to actively interact with the webinar content without being distracted by continual note-taking. With the transcript readily available, audiences may concentrate on absorbing the material and comprehending the topics being delivered.

Also, long after the webinar has ended, the transcript can be used as a trustworthy resource for checking out crucial points, increasing understanding, and recollecting insightful information. Transcriptions help all participants have a smoother and more enriching learning experience by reducing the stress of taking notes.

Accuracy and Clarity

Hosts and participants can benefit from the clarity and precision of Zoom webinars' transcription. The transcription captures the spoken content in written form by accurately representing complex information and technical words. Participants can consult the transcript to clarify unclear points or review essential facts to improve comprehension and memory.

Zoom webinars became a valuable technique for sharing information with unprecedented clarity using transcriptions, benefiting participants and presenters.

How to enable live transcript in your Zoom webinar

Enabling live transcription in your Zoom webinar is a straightforward step that can improve accessibility and engagement for all attendees significantly. To begin, take these steps:

- Step 1: Log in to the Zoom Web page.

- Step 2: Navigate to Settings > Meeting > In Meeting (Advanced).

- Step 3: Scroll down to Automated Captions

Click the toggle button to the right, from gray to blue.

- Step 4: A new message box shows; click the blue Enable button.

This action allows closed captioning or live transcription.

Transcribing Zoom webinars with third-party services

Captioning Zoom webinars and meetings are a specialty for third-party transcription services. They provide high-quality transcripts that you can use to record your webinars more clearly and professionally.

Here are some of the most significant reasons to entrust a third-party transcription service with our Zoom webinar:

Improved accessibility

Third-party transcription services aid in increasing accessibility. Most have various tools and options to help you organize your captions across multiple devices. This is also very beneficial if the participants wish to record your Zoom webinar and preserve it in the cloud for future reference.

Enhanced Accuracy

A third-party live transcript will be far more accurate than Zoom's internal live captioning feature. This will improve your audience's comprehension while allowing participants to document the critical components of your presentation more simply. This is especially significant if your participants are from various countries, as they can overcome language barriers through efficient closed captioning.


Transcriptions are not only helpful in keeping the participants involved and focused; they are also necessary for particular groups of people. Participants with disabilities, such as those with hearing loss or ADHD, find webinars nearly impossible to view without an accurate transcript. Using a third party is an excellent way to ensure more people understand and enjoy your webinar.

User-Friendly Experience

The user experience is enhanced when using outside transcription providers. On your screen, Zoom Live Captioning frequently displays large blocks of text. Participants might need help understanding some of the details of your presentation because Zoom's integrated caption service needs punctuation and capitalization. To avoid these extra hassles, which Zoom customers frequently lament regarding on-screen subtitles, you should create an account with a third-party transcribing service.

Using third-party services like Happy Scribe to transcribe Zoom webinars gives a dependable and effective way to record spoken content in text. Zoom offers automatic transcription; however, specialized transcription services like Happy Scribe can improve precision, adaptability, and customization possibilities.

Archiving transcriptions for future reference

Activating transcription in Zoom webinars is simple; hosts and participants can benefit significantly from it. With less need for extensive note-taking, this feature improves participation and comprehension and lets participants concentrate on the lecture.

Additionally, transcriptions can be archived and downloaded again for content sharing or future reference, broadening the webinar's reach beyond its actual live session. Utilizing a third-party service can give a variety of participants more inclusive and suitable virtual experiences.

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