How To Outsource Course Video Captioning

André Bastié
André Bastié
Posted in E-learning
3 min read
How To Outsource Course Video Captioning

Enhance video accessibility through outsourcing captions and subtitles, benefitting from cost-effectiveness, accuracy, and compliance with regulations.

In an increasingly global, social, and digital environment, many organizations use video content for online marketing, employee training, and development. However, the quality of this content can reduce if its target audience does not fully grasp it. That’s why it is vital to make sure every course video your company uses is accessible to a diverse audience, including people who are deaf, hard of hearing, or have language barriers. One way to achieve this is to add captions and subtitles to your videos.

Outsourcing captioning can free up time and resources while ensuring high-quality and professional results. With just one click, your online learning experience can improve. Getting video captions from external sources improves the text quality of your captions while creating time to focus on another work. Read on as this article explores the benefits of outsourcing video captions and subtitles and provides a step-by-step guide to help you successfully outsource your company's course video captioning.

How To Outsource Course Video Captioning

Benefits of Outsourcing Video Captioning

Cost-effectiveness: Getting video captioning outside can be more cost-effective than hiring and training in-house staff, mainly if your marketing business produces a large volume of video content.

Time-saving: Outsourcing video captions and subtitles also allows your business employees to just focus on important work and other responsibilities while professionals handle the captioning process.

Improved accuracy: Professional captioning service providers have the expertise and tools to guarantee high-quality text while creating accurate captions and subtitles.

Faster turnaround: Outsourcing video captions and subtitles can result in quicker turnaround times, enabling your marketing business to release accessible video content promptly.

Compliance with accessibility regulations: Professional captioning services are familiar with accessibility laws and regulations, ensuring that your videos meet the necessary standards.

Step-by-Step Guide to Outsourcing Video Captioning

Assess your company's captioning needs: Before searching for a suitable service, evaluate any specific requirement your marketing business has, including the volume of video content, desired turnaround time, and budget.

Research potential captioning service providers: Make thorough research on potential captioning service providers, comparing their work experience, pricing, turnaround times, and customer reviews.

Request sample work or a trial: Request sample subtitles, captions, or a trial time to gauge the quality of a provider's work—all these help you to make an assessment of their accuracy, formatting, and overall professionalism.

Choose a reliable captioning service provider: Select a business that best aligns with your company's needs and requirements by just using your research and sample work assessment.

Prepare and share video files: Organize and share your video files using the selected captioning service provider, ensuring that the files are in a compatible format like SRT.

Communicate your requirements: Clearly outline your expectations, like specific terminology, formatting preferences, text size, and deadlines, to make sure the final captions meet the standards of your business.

Review the completed captions: Upon receiving the captioned videos, review the captions for accuracy, consistency, and formatting. Request editing and revisions if you desire them.

Implement the captions: Once you are satisfied with the captions or subtitles, add them to your company's course videos, ensuring they are correctly synchronized and formatted.

Evaluate the outsourcing process: After the completion of the project, evaluate the overall outsourcing experience, including the quality of the captions or subtitles, turnaround time, and communication with the service provider. You can make use of this information for future outsourcing decisions.

Best Practices for Outsourcing Video Captioning

Establish clear communication channels: Maintain open, accessible, and transparent communication using the captioning service provider throughout the process to address concerns, provide feedback, and meet deadlines.

Request multiple file formats: To make sure the video captions are compatible with various video platforms and devices, request captions or subtitles in numerous file formats, like SRT, VTT, or SCC.

Prioritize security and confidentiality: Choose a captioning service provider that adheres to strict security protocols to protect your media and company's sensitive information and intellectual property.

Consider the provider's expertise in your industry: Select a captioning service with experience in the online content space to make your captions and subtitles have accurate terminology and are context-specific.

Essential Questions To Ask Video Captioning Services

How long will it take for my caption file to be delivered? How long does the turnaround take?

Turnaround periods for video captioning services range from a couple of hours to just some weeks. Some businesses may add a speedy delivery fee if you need your video content captioned within 24 hours.

What is the workflow for the captioning procedure?

An intuitive user interface and a straightforward workflow are helpful when dealing with an online video captioning business.

As a result, you must constantly inquire about the following:

How many ways are there to upload and download captions or subtitles and the videos they create?

Do they offer flexible connectors and APIs?

What steps must I take to order and receive closed captions?

What steps do you take to caption films for your clients?

What closed caption or subtitle formats are available for download following the captioning process?

How long will your servers or database retain my captioned files?

Where and how do I receive the video caption files I desire?

How does automatic speech recognition (ASR) interact with human transcriptionists and captioners if they make use of ASR technology?

Ask for a tutorial online or a UI demonstration from them.

Will native speakers translate the closed captions on my video?

It's crucial that native speakers translate your captions or, at the very least, edit them.

This is crucial if you just wish to transcribe a video in a language you don't speak because, in that case, you will require help to check the video caption files for accuracy yourself.

Are your closed captions ADA, Section 508, CVAA, and FCC compliant?

Your video captions may need to adhere to various standards depending on the area or social media platform. To put out your video content on social media such as YouTube, Facebook, or any place you want, you must be sure the closed caption supplier you're dealing with is proficient in developing captions and subtitles that fit your demands.

Are your closed captions accurate to the necessary standards? How can you gauge how accurately your work is captioning videos?

The caliber of video closed captions is crucial because they offer deaf or hard-of-hearing people and students a comparable substitute to video. A sizable fraction of the global population can only use closed captions when correct.

Ask them if their closed captions are accurate. If they give you a response like "99 percent accuracy," enquire about the methodology they use to determine the accuracy of their job.

You can eliminate captioning providers who just need to fulfill anything you need according to the standards you must satisfy for the locations and social media platforms such as YouTube and Facebook, where people or target consumers will see your videos.

Happy Scribe: Advanced Technology and User Experience

Happy Scribe stands out as the best platform for outsourcing your company's course video captioning due to its cutting-edge AI technology, user-friendly interface, and commitment to quality. Its advanced transcription, captioning, and editing algorithms create, edit, and deliver highly accurate and professionally formatted subtitles and captions, ensuring your content remains accessible and compatible with different social media platforms and people. Using Happy Scribe, you can expect fast turnaround times, allowing your business to upload and release accessible video content promptly.

Compatibility, Security, and Efficiency

The platform supports multiple file formats, ensuring that your captions and subtitles are compatible with various audio and video content and social media platforms, such as YouTube or Facebook, and devices. Moreover, Happy Scribe prioritizes data security and confidentiality, giving you peace of mind when entrusting your company's sensitive information. By using Happy Scribe for your company's course video captioning needs, you can free up time and resources while ensuring high-quality, accessible content for your marketing employees.

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