Google Calendar

The Google Calendar integration is the engine behind HappyScribe's AI Notetaker for Google Workspace users. It scans your calendar in real time to detect meetings with Zoom, Google Meet, or Microsoft Teams links, then automatically dispatches the Notetaker bot to record and transcribe them. Configure recording rules, manage multiple calendars, and let HappyScribe handle the rest.

How it works

Connect your Google account and HappyScribe begins syncing your calendar events in real time. The integration scans each event for video conferencing links (Zoom, Google Meet, Teams) and, based on your recording rules, schedules the AI Notetaker to join at the right time. If you add, reschedule, or cancel a meeting, the sync picks up the change immediately. Multi-calendar support means you can monitor your primary calendar plus any shared calendars you have access to.

Key capabilities

• Real-time calendar sync — changes to your calendar are detected immediately, including new, rescheduled, and cancelled events
• Multi-platform detection — detects Zoom, Google Meet, and Microsoft Teams meeting links in calendar events
• Configurable recording rules — record all meetings, external-only, or set custom rules to match your workflow
• Multi-calendar support — monitor your primary calendar and any shared calendars you have access to
• Automatic scheduling — the Notetaker bot is dispatched at exactly the right time for each meeting

Recording rules

Recording rules give you precise control over which meetings get transcribed. Choose from three modes: record all meetings for full coverage, external-only to focus on client and partner conversations, or custom rules for granular filtering. Rules can be changed at any time and take effect immediately for upcoming meetings. This ensures you only transcribe what matters, keeping your account organized and costs predictable.