Outlook Calendar integration

The Outlook Calendar integration powers HappyScribe's AI Notetaker for Microsoft 365 users. It monitors your Outlook Calendar for meetings with video conferencing links, then dispatches the Notetaker bot to join, record, and transcribe automatically. The integration supports shared calendars and detects Microsoft Teams, Zoom, and Google Meet links within your events.

How it works

Connect your Microsoft 365 account and HappyScribe syncs your Outlook Calendar events. The integration scans each event for Microsoft Teams, Zoom, and Google Meet links, then schedules the AI Notetaker to join based on your recording rules. Shared calendars are fully supported, so if you manage meetings for a team or executive, the Notetaker can cover those calendars too. Changes to meetings are detected and handled in real time.

Key capabilities

• Microsoft 365 integration — native support for Outlook Calendar in Microsoft 365 environments
• Shared calendar support — monitor shared and delegated calendars alongside your primary calendar
• Teams meeting detection — automatically detects Teams meeting links in calendar events for recording
• Multi-platform support — also detects Zoom and Google Meet links within Outlook events
• Configurable recording rules — set which meetings to record with the same flexible rule system as Google Calendar

Shared calendar support

In Microsoft 365 environments, it is common for shared and delegated calendars to manage executive schedules, team meetings, or department events. The Outlook Calendar integration fully supports these shared calendars, allowing the AI Notetaker to cover meetings that appear on any calendar you have access to — not just your primary one. This is particularly useful for executive assistants, team leads, and operations managers who need transcripts from meetings across multiple schedules.