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AI One on One Meeting Notes Software. Built in Europe.

HappyScribe joins your recurring 1:1s on Zoom, Teams, or Google Meet and delivers one on one meeting notes with goals, blockers, and follow-ups carried across weeks. Works in 150+ languages.

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4.6 on G2 4.7 on Trustpilot

  • SOC 2 Type II
  • GDPR compliant
Two colleagues in a one-on-one at a café table, with a notebook of notes, progress chart and recurring calendar

Trusted by 6m+ users and 41,000+ teams of all sizes

How to run better 1:1s with HappyScribe?

  1. Connect your calendar

    Sign up for free and connect your Google or Outlook calendar in under two minutes. HappyScribe joins every recurring 1:1 on its own, and you pick which meetings to record from the dashboard.

  2. HappyScribe records the call

    HappyScribe joins your Zoom, Teams, or Google Meet as a visible participant so consent is clear. For sensitive 1:1s, switch to the bot-free browser recorder and skip the bot entirely.

  3. Your one on one meeting notes, ready in minutes

    Structured 1:1 notes land in your inbox moments after the call. Goals tracked, blockers flagged, feedback logged, and each commitment assigned to you or your direct report. Export to PDF, DOCX, or TXT, or push into Lattice, 15Five, Leapsome, or Notion before your next sync.

Do more with every 1:1.

Smart 1:1 summaries

Goals, blockers, feedback, and next steps pulled into a single doc you can share with your direct report before the next sync.

Chat with a meeting

Ask a question about any past 1:1 and get an answer with the exact timestamp. No more scrubbing through an hour of audio.

Chat across meetings

Search every 1:1 with a direct report. Ask what Priya said about the Q3 project last month and get the answer with a date.

Create from meetings

Turn a quarter of 1:1s into a promo packet, performance review draft, or career-conversation summary in one click.

Meeting recording

Every 1:1 recorded and stored with audio and video. Revisit the source when a feedback conversation needs the exact words.

Performance tool integrations

Minutes flow into Lattice, 15Five, Leapsome, CultureAmp, Notion, or Slack via Zapier, MCP server, or API.

Custom 1:1 templates

Different templates for weekly check-ins, career conversations, skip-levels, and PIP reviews. Configure the output per conversation type.

Speaker identification

Manager and direct report labeled automatically. See who raised each concern, who committed to what, and who owns every follow-up.

The AI Notetaker is a real game-changer for us. There's no need to write everything during meetings anymore; now I can actually engage.

Darius Čenys Performance Operations Coordinator

The 1:1 ends. The one on one meeting notes arrive.

Goals, blockers, and follow-ups assigned to you or your direct report, with the next sync opening on last week's open items instead of a blank page. If your team is running daily team syncs instead of recurring 1:1s, see our standup notes page for that rhythm. For the general formal-record parent, see meeting minutes.

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Hand sending a paper plane to a mailbox, showing meeting notes delivered as soon as the call ends

Your team understands many languages. So does HappyScribe.

HappyScribe auto-detects the language being spoken and handles mid-call switching. Supports 150+ languages and dialects.

Try for free See all languages
Video call with four participants beside a transcript panel and speech bubbles in several languages

Your meeting records stay in Europe.

SOC 2 Type II-certified. GDPR-compliant. Headquartered in Barcelona with data stored in PCI DSS and ISO 27001-compliant EU data centers.

Data is encrypted in transit and at rest. Your content is never used to train AI models.

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Folder of meeting notes locked with a padlock next to an EU-star shield, showing records stored in Europe

Works with or without a meeting bot.

HappyScribe joins your scheduled meetings as a participant, or you can use the browser-based recorder to go bot-free.

You control how your meetings are recorded.

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Hand flipping a toggle between a meeting bot icon and a microphone icon, for recording with or without a bot

One 1:1. Everything you need.

Every recurring sync produces three artefacts you can use whenever the moment calls for it.

  • Hand filing a standup summary into a folder, representing the standup digest

    Structured 1:1 notes

    Goals, blockers, feedback, and follow-ups organized into a clean document. Speaker attribution on every item and owners assigned to each action. Paste straight into Lattice, 15Five, or Notion, or export to PDF, DOCX, or TXT.

  • Magnifying glass picking out a highlighted item from a stack of notes, representing the blocker list

    AI summary

    Wins, blockers, and commitments highlighted with open questions flagged for the next 1:1. A concise recap delivered to your inbox after every check-in. Short enough to read between meetings, detailed enough that nothing slips.

  • Hand unrolling a long scroll of speaker-labelled transcript lines, representing the full transcript

    Full transcript

    Word-for-word record of the 1:1 with manager and direct-report labels and timestamps. 95%+ accuracy across accents and 150+ languages. Searchable across every 1:1 you have ever run, so a feedback conversation from three months ago is one search away.

  • 4 weeks

    of 1:1 context searchable in one question

  • 95%+

    transcription accuracy

  • 150+

    languages and dialects supported

  • 41,000+

    teams already using HappyScribe

Globe, stopwatch and checkmark illustrating fast, accurate transcription in many languages

ONE-ON-ONE NOTES

Carry a quarter of 1:1 context into every sync. Find the right answer in one question, not one hour of scrolling.

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Customer Reviews

4.7/5 on Trustpilot

  • HappyScribe’s summaries are concise, accurate, and actionable.
    Laura Z. G2
  • The application is easy to use and offers great formatting options for meeting minutes and action items.
    Howard Humphrey Trustpilot
  • I can stay present in the conversation instead of worrying about taking detailed notes, knowing that I can go back to the transcript afterward.
    Desideria G. G2

Every question you're about to Google.

What are AI one on one meeting notes?

AI one on one meeting notes are structured records of a recurring 1:1 between a manager and a direct report, generated automatically after the call. HappyScribe records the meeting, transcribes it, and produces notes with goals, blockers, feedback, and follow-ups assigned to an owner. You stop taking notes by hand and still walk away with a better record than you had before.

How does HappyScribe capture continuity across weekly 1:1s?

Every 1:1 you record is stored and searchable. The chat-across-meetings feature lets you ask a question like what did my direct report say about the Q3 project last month and returns the answer with the date and timestamp. You walk into each 1:1 knowing what was discussed before, and the next agenda builds itself from the open items in the last one. Managers with eight direct reports get a searchable record per person, so each thread stays separate.

Do I need consent to record a 1:1?

Yes. Consent rules vary by country and jurisdiction, and HappyScribe follows a bot-visible participant model so everyone on the call knows recording is happening. For sensitive conversations like PIPs, career changes, or hard feedback, use the bot-free browser recorder and confirm with your direct report before recording. If your direct report asks you to stop recording for a specific 1:1, you can pause or skip that session without losing continuity on the rest.

Can I use HappyScribe for performance reviews and promo packets?

Yes. Use the Create from meetings feature to turn a quarter of 1:1s into a performance-review draft or promo packet. Timestamped quotes and feedback notes give you evidence instead of relying on memory. At calibration time, you can cite exact moments from March or June without rebuilding the year from your inbox. The same record works for PIP documentation where dated, attributed feedback across consecutive 1:1s is often what HR or legal will ask for.

Which performance tools does HappyScribe integrate with?

Minutes flow into Lattice, 15Five, Leapsome, CultureAmp, Notion, and Slack through Zapier, MCP server, or API. Action items and feedback land in your performance system without manual copy-paste, and the audit trail stays intact. Goals discussed in a 1:1 can sync back to the OKR tool of record, so the manager's view and the performance tool's view don't drift apart over a quarter.

Is there a free plan?

Yes. HappyScribe offers a free plan with unlimited meeting recordings. No credit card required.

How accurate is the transcription?

95%+ across all supported languages.

What languages are supported?

150+ languages and dialects, with automatic language detection.

Can I use HappyScribe without a bot joining the meeting?

Yes. HappyScribe offers a bot-free browser recorder that captures audio from your device.

Where is my meeting data stored?

All data is stored in an EU-based data center that is PCI DSS and ISO 27001-compliant.

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