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AI User Research Transcription Tool. Built in Europe.
HappyScribe joins your Zoom, Teams, or Google Meet and delivers user research transcription with speaker-separated moderator and participant tracks, timestamps, and exports ready for Dovetail, Notion, or your research repository. Works in 150+ languages.
Trusted by 6m+ users and 41,000+ teams of all sizes
How to run user research transcription with HappyScribe?
HappyScribe records the call
HappyScribe joins your Zoom, Teams, or Google Meet as a participant and records audio and video. Usability tests, discovery interviews, focus groups, and diary study check-ins are captured the same way.
Your research transcript, ready in minutes
A speaker-separated transcript lands in your repository moments after the session ends, with moderator and participant on their own tracks and timestamps on every line. Export to DOCX, TXT, SRT, or push straight to Dovetail, Notion, Airtable, or Miro. Open the session in your coding tool, tag themes, and move on to the next participant.
Do more with every session.
Moderator and participant labels
Every line tagged with who spoke. Focus groups with multiple participants get separate labels too, so threading who said what is no longer a manual job.
Search across sessions
One query runs across every session in a study. Find every mention of onboarding, pricing, or a competitor name across 20+ participants in seconds.
Chat with a session
Ask a question about any past interview and get an answer with the exact timestamp. Jump to the clip without scrubbing through an hour of recording.
Research-tool exports
Push transcripts to Dovetail, Notion, Airtable, or Miro. Raw files export as DOCX, TXT, and SRT for Reduct, Condens, Marvin, or Aurelius.
Session recording
Every session is recorded with audio and video. Revisit the source whenever a stakeholder challenges an insight or asks to see the moment a participant reacted.
Tag-ready coding exports
Paragraph breaks on every speaker turn, timestamps preserved, no stray formatting. Research ops leads stop hand-formatting transcripts before every theme-coding pass.
Multilingual participants
Auto-detects the language being spoken and handles mid-session switching across 150+ languages and dialects. Accents do not break the transcript.
Consent and retention controls
Delete a session on participant request, configure retention windows, and keep data in EU data centers. Content is never used to train AI models.
The AI Notetaker is a real game-changer for us. There's no need to write everything during meetings anymore; now I can actually engage.
Darius Čenys
·
Performance Operations Coordinator
REPOSITORY
The session ends. The transcript is already coded-ready.
Moderator and participant separated, timestamps on every line, exported straight to Dovetail, Notion, Airtable, or Miro. Theme coding starts the same day instead of next week, and readouts cite quotes by timestamp instead of paraphrase. If you need a single one-off verbatim transcript from one recorded interview, see interview-transcription.
MULTILINGUAL SUPPORT
Your team understands many languages. So does HappyScribe.
HappyScribe auto-detects the language being spoken and handles mid-call switching. Supports 150+ languages and dialects.
SECURITY
Your meeting records stay in Europe.
SOC 2 Type II-certified. GDPR-compliant. Headquartered in Barcelona with data stored in PCI DSS and ISO 27001-compliant EU data centers.
Data is encrypted in transit and at rest. Your content is never used to train AI models.
FLEXIBILITY
Works with or without a meeting bot.
HappyScribe joins your scheduled meetings as a participant, or you can use the browser-based recorder to go bot-free.
You control how your meetings are recorded.
One session. Everything you need for analysis.
Every research session returns three artifacts ready for coding, synthesis, and stakeholder readouts.
Speaker-separated transcript
Moderator and participant on their own tracks with timestamps on every line. 95%+ accuracy across accents. Export to DOCX, TXT, or SRT and paste directly into Dovetail, Reduct, Condens, Marvin, or Aurelius. Speaker labels can be renamed to P01, P02, or named pseudonyms before export.
AI session summary
Research question, participant background, observed behaviors, direct quotes, and open questions flagged. A concise recap delivered to your inbox after every interview. Useful for the post-session debrief and for quick stakeholder updates between sessions.
Cross-session search
Ask a question across every session in the study. Pull every mention of a feature, pain point, or competitor and jump to the timestamped clip. Useful for affinity mapping across 20+ participants and for pulling verbatim quotes into readouts without re-watching a single recording.
6 hours
of manual transcription saved per research sprint
95%+
transcription accuracy
150+
languages and dialects supported
41,000+
teams already using HappyScribe
Hand-coded notes vs AI user research transcription
|
|
Hand-coded notes |
AI user research transcription |
|---|---|---|
|
Time to produce |
4-6 hours of transcription per hour of audio |
Transcript ready a couple of minutes after the session ends |
|
Accuracy |
Depends on the note-taker catching every quote |
95%+ with full verbatim backup |
|
Speaker separation |
Manual tagging, often skipped |
Moderator and participant labeled automatically |
|
Cross-session analysis |
Re-reading every file by hand |
One search across every session in the study |
|
Direct quotes |
Paraphrased from memory |
Pulled verbatim with timestamp |
|
Participant languages |
One at a time, translator needed |
150+ with auto-detection and mid-call switching |
|
Export to Dovetail or Notion |
Copy-paste per file |
One-click or API push |
Customer Reviews
Rated
★★★★★
4.6/5
on Trustpilot
Rated
Really simple and straightforward to use - highly recommended
Rated
HappyScribe is a wonderful site, really helpful, and aids in saving time. Highly recommended
Rated
The product is easy to use and to follow along with. Saves time.
Rated
First time using. Worked great to transcribe meeting recording. Love that it identified different speakers.
Rated
Simply the absolute best voice-to-text software I have experienced.
Rated
Nice transcription service. I've only used it a couple of times, but the transcription was fast and accurate.
Rated
HappyScribe is fast & accurate. Well done guys!
Rated
They are great and helped me convert my podcast to text every week.
Rated
Clean crisp interface. Spot-on transcription and translation when accent/voice is clear. Time saver of a tool and how. Like most tools, translation cannot be perfect, but it's better than most.
Every question you're about to Google.
What is user research transcription?
User research transcription turns recorded interviews, usability tests, focus groups, and diary study check-ins into searchable text. HappyScribe adds speaker labels for moderator and participant, timestamps on every line, and exports for Dovetail, Notion, Airtable, Miro, and other qualitative coding tools.
How does HappyScribe handle moderator versus participant speech?
Speaker identification runs on every session automatically. Moderator and each participant are separated onto their own tracks, so you can filter questions from answers during theme coding or affinity mapping. Labels can be renamed after the session, including for focus groups with more than two voices.
Can I search across multiple research sessions?
Yes. One query runs across every session in a study. Find every mention of a feature, pain point, or competitor name and jump to the exact timestamp in the source recording. Useful for affinity mapping across 20+ participants.
Which research tools does HappyScribe export to?
DOCX, TXT, and SRT for direct paste into Dovetail, Reduct, Condens, Marvin, or Aurelius. Push transcripts into Notion, Airtable, or Miro through Zapier, MCP server, or the API. Slack is also supported for findings distribution.
How does HappyScribe handle participant consent and GDPR?
Data is stored in PCI DSS and ISO 27001-compliant EU data centers. Participant recordings can be deleted on request, retention windows are configurable, and content is never used to train AI models. HappyScribe is SOC 2 Type II-certified and GDPR-compliant.
Is there a free plan?
Yes. HappyScribe offers a free plan with unlimited meeting recordings. No credit card required.
How accurate is the transcription?
95%+ across all supported languages.
What languages are supported?
150+ languages and dialects, with automatic language detection.
Can I use HappyScribe without a bot joining the meeting?
Yes. HappyScribe offers a bot-free browser recorder that captures audio from your device.
Where is my meeting data stored?
All data is stored in an EU-based data center that is PCI DSS and ISO 27001-compliant.
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