AI Board Meeting Minutes Generator. Built in Europe.
HappyScribe joins your Zoom, Teams, or Google Meet board call and delivers board meeting minutes with attendees, quorum, motions, and resolutions. SOC 2 Type II, GDPR, EU data centers. Works in 150+ languages.
4.6 on G2 4.7 on Trustpilot
SOC 2 Type II
GDPR compliant
Trusted by 6m+ users and 41,000+ teams of all sizes
How to generate governance-grade board meeting minutes with HappyScribe?
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Connect your calendar
Sign up for free and connect your Google or Outlook calendar in under two minutes. HappyScribe joins every scheduled board meeting on its own.
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HappyScribe records the call
HappyScribe joins your Zoom, Teams, or Google Meet as a participant and records audio and video. The secretary stays in the room instead of typing, free to follow the debate and prompt the chair to confirm the vote count.
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Your board minutes, ready to circulate
Governance-grade minutes land in the secretary's inbox moments after the call ends. Attendees and quorum logged, every motion captured with its proposer, seconder, and vote outcome, and every resolution attributed to the director who tabled it. Export to a signing-ready PDF for the chair, or to DOCX for redline review by counsel.
Do more with every board meeting.
Structured governance output
Minutes arrive pre-formatted with attendees, apologies, quorum, agenda items, motions, vote outcomes, and resolutions as adopted. The secretary reviews and forwards, usually within the hour.
Chat with a meeting
Ask a question about any past board recording and get an answer with the exact timestamp. No more scrubbing a three-hour audit committee session to find who objected to the auditor's fee.
Chat across meetings
Search across every board and committee meeting you have recorded. Find when a resolution was passed, who proposed it, and whether it was amended two quarters later.
Signing-ready PDF export
Export minutes with the chair's signature block, adoption date, and page numbers. Drop into the board portal, forward to DocuSign, or print for wet-ink signature at the next sitting.
Meeting recording archive
Every board call retained with audio and video as the underlying record. Revisit the source whenever counsel, an auditor, or a regulator needs it.
Controlled access and retention
Workspace permissions restrict board packs to directors, the secretary, and named delegates. Configure retention per your records policy and revoke access automatically when a director's term ends.
Custom committee templates
Different templates for main board, audit, remuneration, nomination, and risk committees. Directors see only the committees they sit on, with distinct distribution lists per template.
Speaker identification
Every director on the call labeled automatically. See who raised each concern, who seconded each motion, and who voted against the resolution, with attribution that holds up under auditor or shareholder review.
The AI Notetaker is a real game-changer for us. There's no need to write everything during meetings anymore; now I can actually engage.
Darius Čenys
Performance Operations Coordinator
The board meeting ends. The minutes are ready for the chair.
Attendees, quorum, motions, and resolutions, each attributed to the right director. One source of truth the chair can sign and the board can adopt at the next sitting, with timestamped links back to the exact moment a fiduciary concern was raised. If your meetings are internal team syncs or client calls rather than formal sittings, see Meeting minutes for the general use case.
Your team understands many languages. So does HappyScribe.
HappyScribe auto-detects the language being spoken and handles mid-call switching. Supports 150+ languages and dialects.
Your meeting records stay in Europe.
SOC 2 Type II-certified. GDPR-compliant. Headquartered in Barcelona with data stored in PCI DSS and ISO 27001-compliant EU data centers.
Data is encrypted in transit and at rest. Your content is never used to train AI models.
Works with or without a meeting bot.
HappyScribe joins your scheduled meetings as a participant, or you can use the browser-based recorder to go bot-free.
You control how your meetings are recorded.
One board meeting. Everything you need.
Three outputs from a single board call, ready for the chair, the record, and counsel.
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Structured Board Minutes
Attendees, quorum, apologies, agenda items, motions, votes, and resolutions organized into a clean document. Proposer and seconder named on every motion, conflicts of interest and recusals logged where declared, and export to signing-ready PDF, DOCX for counsel markup, or TXT for the archive.
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Executive Summary
Key resolutions highlighted, open questions flagged for the next sitting, and action items assigned to named directors or the secretary. A one-page brief the chair reads before signing, and a useful catch-up for directors who missed the call.
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Full Transcript
Word-for-word record of the board meeting with speaker labels and timestamps. 95%+ accuracy across 150+ languages, searchable and retained as the underlying evidence behind the minutes. If a director later disputes what was agreed, the transcript settles it in seconds.
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100%
Attendee and motion attribution on every record
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95%+
transcription accuracy
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150+
languages and dialects supported
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41,000+
teams already using HappyScribe
BOARD-READY IN HOURS, NOT DAYS
Circulate governance-grade minutes to directors before the ink dries.
Customer Reviews
4.7/5 on Trustpilot
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HappyScribe’s summaries are concise, accurate, and actionable.
Laura Z. G2 -
The application is easy to use and offers great formatting options for meeting minutes and action items.
Howard Humphrey Trustpilot -
I can stay present in the conversation instead of worrying about taking detailed notes, knowing that I can go back to the transcript afterward.
Desideria G. G2
Every question you're about to Google.
What are AI board meeting minutes?
AI board meeting minutes are governance-grade records generated automatically from a recording of a board call. HappyScribe captures attendees, quorum, motions, votes, and resolutions with speaker attribution, then delivers them in a format the chair can review and sign. The record covers what is statutorily required without the off-topic chat before the meeting was called to order.
Are AI-generated board meeting minutes legally valid?
Board meeting minutes are valid when adopted by the board at the next sitting, regardless of how they were drafted. HappyScribe produces the draft; the chair and secretary review and the board adopts. The underlying recording and timestamped transcript serve as the evidentiary backup. Jurisdictions vary, so check with counsel if your board sits under a specific statute such as the UK Companies Act 2006 or an equivalent local code.
Where are the board recordings stored?
Recordings are stored in EU data centers that are PCI DSS and ISO 27001-compliant. HappyScribe is SOC 2 Type II-certified and GDPR-compliant. Data is encrypted in transit and at rest, nothing leaves the EU, and your content is never used to train AI models. For boards under EU data sovereignty rules, nothing sits on a US server waiting for a subpoena.
Can we control who sees the board minutes and support SOX-style audit trails?
Yes. Workspace permissions are role-based, so the secretary and chair can restrict access to directors only, add named delegates such as counsel or an auditor, and revoke access when a director's term ends. The audit trail on every minute shows who viewed, edited, or exported the document, supporting SOX-style internal controls review. Exports can be watermarked with the recipient's name so a leaked minute is traceable.
Can we configure retention to match our board's records policy?
Yes. Retention policies are set at workspace level to match your fiduciary record-keeping obligations. Keep audit committee minutes for 7 years to satisfy listed-company requirements, keep founding resolutions indefinitely for a non-profit, or purge advisory-board transcripts on a shorter schedule. Deletion is permanent and the policy is enforced automatically when each window expires.
Is there a free plan?
Yes. HappyScribe offers a free plan with unlimited meeting recordings. No credit card required.
How accurate is the transcription?
95%+ across all supported languages.
What languages are supported?
150+ languages and dialects, with automatic language detection.
Can I use HappyScribe without a bot joining the meeting?
Yes. HappyScribe offers a bot-free browser recorder that captures audio from your device.
Where is my meeting data stored?
All data is stored in an EU-based data center that is PCI DSS and ISO 27001-compliant.
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