SOC 2 Type II-certified
Independently audited security controls ensure candidate data is handled securely.
For recruiting and talent teams
AI meeting notetaker for recruiters
HappyScribe joins your candidate interviews on Zoom, Microsoft Teams, and Google Meet. Every conversation becomes a searchable transcript. Works in 150+ languages.
Trusted by recruiting teams at 41,000+ organizations
10 hrs
saved per recruiter every week on post-interview admin
95%+
transcription accuracy on clear interview audio
150+
languages and dialects for global hiring
41,000+
teams using HappyScribe today
Made for everyone
Built for everyone in your hiring loop
Recruiters spend less time on admin work. Hiring managers get the notes they need. HR teams get structured interview data from every panel, ready when needed.
Stop typing during screening calls
A candidate's tone and pauses say as much as their answers, but you can't catch any of that with your head down typing notes. HappyScribe joins every interview automatically and handles the write-up, so you can give the conversation your full attention.
- Auto-joins Zoom, Google Meet, and Teams
- Full transcript and AI summary for every candidate
- Instant write-up ready for your ATS, no "I'll write this up later"
Compare candidates on the same criteria, across the whole pipeline
One scorecard per role, the same questions and evaluation framework applied every time, grounded in exactly what each candidate said.
- Run AI Chat across every transcript in the pipeline at once
- Consistency checks across the panel, so every interviewer is asking the same questions and applying the same bar
- Debriefs grounded in evidence, not fuzzy memory or rushed notes
A record you can stand behind
When compliance asks what was actually said in an interview months ago, pull up the transcript instantly.
- A searchable, accurate record for audits and "what did we promise the candidate?" questions
- Extends to onboarding, 1:1s, internal interviews, and exit interviews, all captured and summarized automatically
- Transcription spans 150+ languages, keeping every conversation accessible across a distributed team
Every interview, in one searchable record
Every candidate conversation lives in one place: ask AI Chat a question, read the full transcript, or replay the call whenever you need to.
Get your answer in seconds
Ask for a candidate's strengths, concerns, or a full scorecard, and HappyScribe's multi-meeting AI answers in seconds, straight from the interview.
Instant summary
The summary and action items are ready minutes after the call ends. No write-up needed on your end.
Full transcript
Every word, speaker-separated and searchable. Open the Transcript tab to read the complete interview.
Replay the whole interview
Play back the full meeting and listen to any moment to verify exactly what the candidate said.
For hiring managers
Ask AI Chat. Skip the rewatch.
Type a question, get an answer straight from the transcript, for one interview or the whole pipeline.
Pull scorecards and compare candidates against the job description on demand.
Every answer comes with a timestamped quote, so debriefs run on evidence, not memory.
AI Skills
Everything HappyScribe AI does for recruiting
AI Chat has read every interview you've ever run. Whatever you need to know, it's one question away.
AI Chat across every interview
Ask "Who pushed back hardest on the relocation requirement?" and pull the answer straight from every transcript in seconds.
One scorecard, every interview filled in
Generate a structured scorecard from any interview. Get strengths, concerns, role fit, and hiring recommendation.
Every skill the candidate mentioned, listed down
Ask AI Chat "What skills did this candidate mention?" and get a clean list straight from the transcript, ready to paste into your ATS.
Find any moment, in any interview
Search your entire pipeline by name, role, or any keyword. Jump to the exact moment in any recording.
Rank candidates against the JD
Rank your shortlist against the job description across every panel interview. See who leads before the room decides.
Commitment cues, surfaced
Identify competing offers, salary fit, and motivation cues from the conversation. Know where a candidate stands before you make an offer.
Auto-generated follow-up questions
Generate follow-up questions from gaps in the current interview. Walk into the next round with a sharper brief.
150+ languages, one summary format
Run interviews in 150+ languages. Get every summary back in your team's language.
Every commitment, tracked
Extract every commitment and next step from the call. Get a task list the moment the interview ends.
Walk into negotiations well-prepared
Ask AI Chat what the candidate said about salary expectations, equity, or competing offers, and know where they stand.
Targeted reference questions
Generate reference questions from what the candidate said in the interview.
Panel verdict, synthesized
Synthesize every round and every interviewer's input into one clear hiring verdict.
Connect with your hiring workflow
HappyScribe fits into the tools your recruiting team already uses: Zoom, Teams, Meet, and calendar. Connect to Slack and your ATS via Zapier, or plug into your AI stack with the MCP server.
Protect candidate data with confidence
From interview recordings to hiring decisions, candidate information stays protected with enterprise-grade security and privacy controls.
GDPR-compliant
Support privacy requirements with GDPR-aligned data processing and management practices.
EU data residency
HappyScribe stores interview recordings, transcripts, and notes within the European Union by default.
SSO and role-based access
Control access across hiring teams with SSO/SAML and granular user permissions.
Your data, your choice
Opt out of AI training anytime, no questions asked.
Flexible data retention
Delete recordings at any time to align with your internal policies and compliance requirements.
End-to-end encryption
Protect interview content in transit and at rest with AES-256 encryption.
Audit logs and role-based access control
Govern and review who can access interview data, with full audit logs and role-based access control.
Scorecards used to take an hour per candidate. Now they land before the next interview starts.
Sofia García
·
Head of Talent at Hexa
Customer stories
Frequently asked questions
How does HappyScribe help recruiters take interview notes?
The AI note taker joins your Zoom, Teams, or Google Meet call, records the conversation (both audio and video), and produces a transcript with speaker labels and a meeting summary. Once the call ends, ask AI Chat for strengths, concerns, role fit, and next steps. Use Zapier or our API to push the interview notes straight into your ATS. You never have to type a note during interviews again.
Is HappyScribe GDPR compliant for candidate data?
Yes. HappyScribe is headquartered in Barcelona, Spain, with data stored in an EU data center. It is SOC 2 Type 2-certified and GDPR-compliant, with content encrypted in transit and at rest. Set your own retention policy and delete recordings anytime.
Does the AI meeting notetaker work for multilingual interviews?
HappyScribe transcribes and summarizes in 150+ languages, including conversations where speakers switch between languages. Translation is available in 80+ languages, so your team can review any interview in the language they prefer.
Can we brand the HappyScribe note taker?
Yes. Paid plans let you add your company name and logo to the AI note taker. When it joins the call, candidates see your brand, not ours.
Is there a free plan to try the HappyScribe AI note taker?
Yes. HappyScribe offers a generous free plan that supports unlimited meeting recordings, capped at 45 minutes per recording. No credit card required.
Does HappyScribe capture interviews in every format?
Yes. Whether interviews happen online, in person, or asynchronously, HappyScribe captures the conversation and turns it into searchable notes.
- Auto-join virtual interviews: Automatically joins scheduled Zoom, Microsoft Teams, and Google Meet calls to record, transcribe, and summarize
- Browser-based recording: Start recording live interviews from your browser, with no visible bot in the call
- Mobile app capture: Record in-person interviews and phone screenings on the go
- Pre-recorded uploads: Upload existing audio or video recordings and get summaries and candidate insights within minutes
How does the HappyScribe API help recruiting teams?
The HappyScribe API automates interview transcription end to end. Send audio or video from any candidate interview programmatically and get back accurate, timestamped transcripts, exportable in the formats your tools expect (DOCX, TXT, SRT, VTT) across 150+ languages. No manual uploads, no rewatching calls. The API pushes transcripts straight into your ATS or internal systems.
AI notes for recruiters
Every word recorded. Every candidate compared on the same criteria. That's fair hiring.
HappyScribe for every team
Recruiting is just the start. See how other teams put HappyScribe to work.
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